• Thu, Jul 31 2014

    Did You Know? Out of Office Messages

    Did You Know? Out of Office Messages Did you know that you can create out of office messages using Zimbra Preferences? Click Out of Office on the Preferences tab, then specify your message text and start/end dates and times. Some good things to know when creating an out of office message are: You can simultaneously set the free/busy status for your calendar on these dates/times You can specify a different...
    • Wed, Jul 16 2014

    Did You Know? Contact Groups

    Did You Know? Contact Groups Did you know that you can create your own personal distribution list (also known as an email alias) using Contact Groups? Open the New menu on any tab and select Contact Group. The Contact Group tab opens. Zimbra will search for addresses in the Global Address List by default, but you can change this to search your Contacts. To create the contact group: Name the...
    • Wed, Jul 9 2014

    Did You Know? Order Your Folders

    Did You Know? Order Your Folders Zimbra displays mail folders (and calendars, address books, etc.) alphabetically beneath the system folders (which are Inbox, Sent, Drafts, Junk and Trash). If you have a folder that you want to see at the top of your folder list, simply place the number “1” or an “A” in front of the folder name. To rename a folder, right-click the folder and select...
    • Wed, Jul 2 2014

    Did You Know? Moving the Reading Pane

    Did You Know? Moving the Reading Pane Did you know that you can easily move the Reading pane ? Depending upon your company’s default settings, your reading pane may be displayed below the contents of your selected mail folder or it may be displayed to the right. In this example, the reading pane is displayed on the bottom. To move the reading pane to the right, select View > Reading Pane...
    • Wed, Jun 25 2014

    Did You Know? Switching from Conversation to Message View

    Did You Know? Switching from Conversation to Message View Did you know that you can easily switch from Conversation to Message view? A quick summary of Conversation view includes: All email with the same subject is grouped into a Conversation. You can easily see when you are in Conversation view from: The column of expansion/collapse arrows Numbers in parentheses in the size column (this indicates...
    • Wed, Jun 18 2014

    Did You Know? Create a Task from an Email!

    Did You Know? Create a Task from an Email! Did you know that you can create a task from an email? There are 2 ways to do it, and each is simple. When you create a task from an email, several things happen automatically: The subject of the email populates the subject of the task. The content of the email populates the notes of the task. Any attachments to the email are added to the task. The...
    • Wed, Jun 11 2014

    Did You Know? Create a Meeting from an Email

    Did You Know? Create a Meeting from an Email! Did you know that you can create a meeting from an email? There are 3 ways to do it, and each is simple. When you create a meeting from an email, several things happen automatically: The subject of the email populates the subject of the meeting. The recipients in the To and Cc fields of the email populate the attendees for the meeting. The content of the...
    • Wed, Jun 4 2014

    Did You Know? Save A Search

    Did You Know? Save A Search Did you know: Zimbra’s search is fast and easy to use? You can save your searches to run whenever you need? To save a search: 1. Create a search, and click Save in the Search tab. 2. Name your search, assign a color, and click OK. The search is listed in the Searches area of the navigation pane. 3. Click to run the search at any time. This...
    • Wed, May 28 2014

    Did You Know? Activity Stream Filter

    Activity Stream Filter Tip Did you know that in Zimbra 8.x and later, there is an Activity Stream filter? The Activity Stream filter delivers email messages that are less important, such as newsletters and social update communications, into the Activity Stream folder instead of your Inbox. This keeps your Inbox less cluttered. To activate Activity Stream: 1. Click the gear icon in the Folders area of the navigation...
    • Wed, May 21 2014

    Did You Know? Templates!

    Templates Tip Did you know that you can reuse an email message or calendar item as a template? In email: 1. Select an email message. 2. Select Actions > Edit as New . A Compose tab opens with the contents of the original email in the To, Cc, and Subject fields and the notes area. Any attachments from the original email will be there, too. Simply edit the contents if/as needed, and send! In the...
    • Wed, May 14 2014

    Did You Know? Zimbra Help

    Zimbra Help Tip Did you know that Zimbra help documents provide step-by-step instructions for any task you may need to perform in Zimbra? The help docs are robust and easy to search. To access and search help: 1. Open the user menu, and select Product Help . 2 . Find your subject using the table of contents, index, or search. In this example, a search for "adding an attachment" returns...
    • Wed, May 7 2014

    Did You Know? Suggest a location for a meeting

    Suggest a Location Tip Did you know that you can click the Suggest a location link when creating a meeting to quickly see all locations available the date/time of your meeting? Personalize It You can click the gear icon in the top right of the Suggested Locations box to specify Location Preferences. For example, if your organization has multiple buildings, you can set your preferences to show only locations...
    • Wed, Apr 30 2014

    Did You Know? Launch an email in a separate window

    Launch an Email in a Separate Window Did you know that you can open an email message in a separate browser window? This can make it much easier to interact with multiple mail messages. For example, you can easily copy and paste information from one message to another. When Reading Email : To launch an email that you have received in a separate window, open the Actions menu and select "Launch in a separate...
    • Mon, Apr 21 2014

    Did You Know? Quick email search

    Quick Email Search Did you know that you can right-click on an email bubble (in Mail, Calendar, and Address Book) or a name in the From column in the Zimbra Web Client to do a quick search? Right-click, then select either: - Received From Sender : To see all emails you have received from this person/email address. - Sent To Sender : To see all emails you have sent to this person/email address.